Current Vacancies

List of current vacancies:

1 | Human Resources (HR) Assistant (Deadline: 29 Oct. 2018)

2 | Student Service Officer (Deadline: 08 Nov. 2018)

3 | Learning Center Coordinator (Deadline: 08 Nov. 2018)

4 | IT System Administrator (Deadline: 09 Nov. 2018)

5 | Manager of Advancement for Kyrgyzstan (Deadline: Position open until filled)

6 | Manager of Advancement for Tajikistan (Deadline: Position open until filled)

7 | Manager of Advancement for Kazakhstan (Deadline: Position open until filled)

8 | Programme Assistant, Education Improvement Programme (Deadline: Position open until filled)

9 | Administrative Assistant/Receptionist (Deadline: Position open until filled)

10 | Cashier (2 positions) (Deadline: Position open until filled)

11 | Administrative Assistant (Deadline: Position open until filled)

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Human Resources (HR) Assistant

Position: Operations
Duty station: Naryn, Kyrgyzstan
Deadline: 29 October 2018

• Conduct administrative duties related to personnel filing, payroll database, registration, and reporting activities and processes for UCA, Naryn in coordination with his/her supervisor;
• Coordinate and provide technical/logistical support to HR Team in general, particularly in recruitment, personnel administration, compensation and benefits, on-boarding and staff relations;
• Assist faculty and staff in completing HR Documents/Forms/formalities appropriately; including the ones related to employee recruitment, exit, etc. 
• Provide faculty and staff any work related documentation requested and draft official documents such as contracts, orders, reports, letters, travel warrants, work confirmation letters etc., using the approved templates;
• Manage and consolidate information on leave applications, leave balances and wellness balances;
• Supporting his/her supervisor in the implementation and follow-up activities related to staff hiring, on-boarding, and exit processes;
• Provide operational assistance for employee-status related administrative processes; including contract process, status change, employee ID and business card and email account requisition, etc.;
• Collaborate with supervisor and HR team to ensure HR practices in Naryn are aligned with HR practices across the university;
• Support with the creation and implementation of a “one university” culture through implementation of engagement related activities;
• Other tasks related to the core responsibilities and duties of this position, as assigned by the supervisor.

• Minimum of Bachelor’s degree in a relevant field
• At least one to two years of work experience in a customer-orientated role
• Previous HR experience would be an advantage
• Experience in an international academic environment would be a bonus
• Fluent in English, Russian and Kyrgyz both in written and spoken
• Excellent command of MS Office applications, Excel and Power Point
• Strong interpersonal, presentation and communication skills
• Strong attention to detail and analytically-oriented
• A self-starter with attention to detail, and experience working in a fast paced, environment

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Student Service Officer

Position: Student Service Officer
Department: School of Professional and Continuing Education (SPCE)
Duty station: Bokhtar (Khatlon region), Tajikistan
Deadline: 08 November 2018

• Providing information to students and visitors about programs, courses and requirements.
• Assisting candidates in choosing training programs appropriate to their personal and professional goals.
• Keeping updated the catalog and course schedule.
• Maintaining records and student performance in a students’ database.
• Coordinating with instructors the movement of students’ withdrawals and crosscheck with actual students in classroom.
• Conducting Students’ Evaluations by the end of each module.
• Helping financial department in fee collection process.
• Informing students about schedule and changes.
• Managing withdrawals and inform academic unit promptly.
• Processing application forms and register students for courses.
• Organizing welcome meetings to explain student’s rights and responsibilities and expectations from UCA.
• Assisting in applying for scholarships both inside and outside of UCA for further study. Exploring options for future student development.
• Working with students who have academic difficulty.
• Actively participating in awareness campaign to promote SPCE programs and courses.
• Preparing regular statistical reports and provide necessary info by request.
• Being in constant communication with students and graduates.
• Providing alumni survey and track information about the movement and progress of graduates.
• Preparing first draft of: certificates transcripts supplements and support to organize graduation ceremonies.

• An undergraduate degree from a recognized institution in a related area.
• Three years of relevant experience in international and/or educational organizations.
• Highly motivated with strong organisational skills. 
• Strong communication skills.
• Strong interpersonal skills and ability to work in multicultural environment.
• Independent worker with ability to take initiative.
• Fluency in English, Russian and Tajik.
• Advanced user of computer, email and internet.

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Learning Center Coordinator

Position: Learning Center Coordinator
Department: School of Professional and Continuing Education (SPCE)
Duty station: Bokhtar (Khatlon region), Tajikistan
Deadline: 08 November 2018

• Providing leadership and control over the organization of educational and methodical work on programs of professional and continuing education and outreach activities at SPCE Learning Center.
• Leading the implementation and improvement of the quality assurance system of the educational process.
• Facilitating coordination of teachers. Monitoring the implementation of the schedule of the educational process.
• Approving class schedules and examinations for all SPCE programs.
• Coordinating the activities of all educational areas on licensing, certification and accreditation of educational courses and programs in the relevant state bodies.
• Controlling the optimal distribution of academic load among staff.
• Ensuring compliance with legal regulations and financial policies and procedures in the organization and conduct of the educational process, the preparation of contracts with students of SPCE.
• Ensuring the timely preparation of the established reporting documentation for academic work and final documents for approval by the Central Administrative Office.
• Assisting in the development and/or improvement of routines, tools or systems for monitoring evaluation, accountability and learning, as feasible and required.
• Cooperating with state and municipal authorities, enterprises, institutions and organizations on educational issues.
• Approving and is responsible for part of the remuneration of part-time instructors, for the quality of teaching and is responsible for the MAA evaluation.
• Controlling over the work of the library on the formation of funds of literature to ensure the educational process.
• Being in charge of administration of financial issues with the relevant SPCE units of Khorog and Dushanbe.
• Organizing and administering issues related to premises, logistics, communications, equipment, procurement with the relevant departments.
• Working with partner organizations of UCA.
• Travelling to the regions and to foreign countries in order to fulfill official duties as necessary.
• Creating a healthy and friendly faculty, able to proactively solve emerging problems.

• Coordinate timely implementation of all project’s aspects with particular emphasis, specific activities described in the project document.
• Ensure adherence to administrative, project management and financial rules and regulations.
• Coordinate project procurement and logistics activities with SPCE Khorog admin team.
• Prepare reports for projects and jointly-implemented activities.
• Promote scholarship programme and provide support during awareness campaign, application and admission processes.
• Prepare the required documentations of the selected applicants for travel and study at SPCE, provide orientations and follow up on progress of the students on scholarships.
• Look for investment opportunity to match with SPCE students’ business projects.
• Support information and dissemination activities and advocate for the project among the key stakeholders; provide marketing tools according with marking and branding policy of UCA and donor.
• Liaise with loan institutions, donors and other international organization to provide grants or loan for successful SME graduates.

• An undergraduate degree, preferably in Education or Business Administration.
• A minimum of 5 years of experience in academic setting and/or in project/programme management.
• Excellent knowledge and Report Writing Skills in English, Russian and Tajik languages.
• Excellent interpersonal communication skills.
• Advanced user of Computer applications and Internet.

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IT System Administrator

Position: IT System Administrator
Department: Operations
Duty station: Naryn, Kyrgyzstan
Deadline: 09 November 2018

• Set up and maintain servers and configure hardware, peripherals, directories and other services, settings, storage, etc. in accordance with standards and operational requirements.
• Perform daily system monitoring, verification of the integrity/ availability of all technology-based tools, monitoring of critical system logs such as cloud-based applications or backup and business continuity systems.
• Perform regular networks (internal and external) security monitoring to identify any possible intrusions.
• Perform daily backup operations, ensuring all required file systems and system data are successfully backed up to the appropriate media, recovery tapes or disks are created, and media is recycled and sent off site as necessary.
• Perform regular and on-demand system backups and recoveries. Assist in developing, implementing, testing and maintaining server level disaster recovery plans.
• Perform ongoing performance tuning, hardware and software upgrades, and resource optimization as required.
• Analyze equipment performance records in order to determine the need for repair or replacement.
• Research, evaluate and recommend system technologies to support business requirements.
• Recommend changes to improve systems and network configurations and determine hardware and software requirements related to such changes.
• Make recommendations for new equipment and services to purchase and work with various vendors for procurement. Assist with creating a purchasing plan for hardware and software needs.
• Assist in the planning, design, documentation, and implementation of various systems to include desktop PC’s, servers, network equipment, and software applications.
• Perform on-site and remote technical support for staff whenever required.
• Give any kind of basic training for the staff on computer related problems if required.
• Work closely with the other IT staff to provide end-user support and issue resolution. Lead and train your subordinate whenever it is required.
• Maintain communication with the supervisor on all tasks and projects.
• Monitor the technology environment for opportunities or changes that would affect the technology resources provided by the campus or offer optimum performance.
• Substitute colleagues while they are on leave.

• Excellent customer service skills, with an aptitude to learn and improve services.
• Good understanding of technology and demonstrated IT management.
• Good team player with the ability to build effective working relationships with colleagues.
• Adaptability and willingness to learn quickly and to train others and share knowledge on projects; Good communication and presentation skills with an ability to communicate all aspects of the job requirements, including creation of formal documentation.
• Willing to work with and learn new technologies and services as they are released and implemented.

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Manager of Advancement for Kyrgyzstan

Position: Manager of Advancement for Kyrgyzstan
Department: Advancement and Public Affairs
Duty station: Bishkek, Kyrgyz Republic
Deadline: Position open until filled

• Assist the Director of APA in developing and achieving fundraising goals, strategies, plans and objectives for potential donors in Central Asia.
• Identify prospects and develop strategies to cultivate and solicit major gifts from corporations, and high net worth individuals in Kyrgyzstan.
• Prepare fundraising proposals and gift opportunities for solicitating donations from existing as well as new prospects.
• Identify and analyze information pertinent to the development of relationships with potential individual donors and corporations.
• Prepare and present fund raising status reports to University officials.
• Develop and administer recognition policies, and establish on-going dialogue and communication with existing and potential donors.
• Visit donors, donor organisations, and foundations throughout `Kyrgyzstan to raise awareness of the University’s programmes, new initiatives, and achievements, with the objective of soliciting gifts. 
• Supervise and implement an effective programme of communication and stewardship for all donors and prospects.
• Organise events on campus and elsewhere to showcase key programmes and achievements of UCA, with the objective of creating awareness and seeking donor support.
• Plan and manage various campaigns and annual giving drives to achieve established fund raising targets and goals.
• Recruit, train, and oversee volunteers in various donor geographies, to ensure they become effective in donor research, cultivation, solicitation (where appropriate), and follow up.
• Establish systems for the effective tracking of fundraising drives, pledges, collections, acknowledgement of gifts, and timely collection of pledges.
• Cultivate relationships with Central Asian and international media to give UCA greater regional and global exposure.
• Provide strategic guidance to all entities and officers of the University on communications and marketing, media engagement, and donor event planning and management.
• Other duties as assigned by the Director of APA.

• Master’s degree, preferably in business, marketing, public relations, fundraising, government, or other germane fields. Relevant experience in lieu of a Master’s degree may be considered in exceptional cases.
• At least ten years of experience in the corporate, business, or marketing profession. Previous fundraising experience is desirable.
• The ability to motivate volunteers to engage with potential donors, and ensure effective follow up.
• Maturity and ability to work with senior persons including UCA’s management team. 
• Ability and stamina to travel regionally and internationally.
• Excellent interpersonal and communication skills.
• Fundraising and communications for an innovative institution like UCA requires the ability to think creatively, and a strong commitment to the mission and objectives of the University.
• Demonstrated record of establishing relationships and rapport with the media.
• Fluency in English, Kyrgyz, and Russian. Ability to speak in Kazakh, and Tajik, an asset.

Reporting Relationship and Location

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Manager of Advancement for Tajikistan

Position: Manager of Advancement for Tajikistan
Department: Advancement and Public Affairs
Duty station: Dushanbe, Tajikistan
Deadline: Position open until filled

• Assist the Director of APA in developing and achieving fundraising goals, strategies, plans and objectives for potential donors in Central Asia.
• Identify prospects and develop strategies to cultivate and solicit major gifts from corporations, and high net worth individuals in Tajikistan.
• Prepare fundraising proposals and gift opportunities for solicitating donations from existing as well as new prospects.
• Identify and analyse information pertinent to the development of relationships with potential individual donors and corporations.
• Prepare and present fund raising status reports to University officials.
• Develop and administer recognition policies, and establish on-going dialogue and communication with existing and potential donors.
• Visit donors, donor organisations, and foundations throughout Tajikistan to raise awareness of the University’s programmes, new initiatives, and achievements, with the objective of soliciting gifts. 
• Supervise and implement an effective programme of communication and stewardship for all donors and prospects.
• Organise events on campus and elsewhere to showcase key programmes and achievements of UCA, with the objective of creating awareness and seeking donor support.
• Plan and manage various campaigns and annual giving drives to achieve established fund raising targets and goals.
• Recruit, train, and oversee volunteers in various donor geographies, to ensure they become effective in donor research, cultivation, solicitation (where appropriate), and follow up.
• Establish systems for the effective tracking of fundraising drives, pledges, collections, acknowledgement of gifts, and timely collection of pledges.
• Cultivate relationships with Central Asian and international media to give UCA greater regional and global exposure.
• Provide strategic guidance to all entities and officers of the University on communications and marketing, media engagement, and donor event planning and management.
• Other duties as assigned by the Director of APA.

• Master’s degree, preferably in business, marketing, public relations, fundraising, government, or other germane fields. Relevant experience in lieu of a Master’s degree may be considered in exceptional cases.
• At least ten years of experience in the corporate, business, or marketing profession. Previous fundraising experience is desirable.
• The ability to motivate volunteers to engage with potential donors, and ensure effective follow up.
• Maturity and ability to work with senior persons including UCA’s management team. 
• Ability and stamina to travel regionally and internationally.
• Excellent interpersonal and communication skills.
• Fundraising and communications for an innovative institution like UCA requires the ability to think creatively, and a strong commitment to the mission and objectives of the University.
• Demonstrated record of establishing relationships and rapport with the media.
• Fluency in English, Tajik, and Russian. Ability to speak in Kyrgyz and Kazakh, an asset.

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Manager of Advancement for Kazakhstan

Position: Manager of Advancement for Kazakhstan
Department: Advancement and Public Affairs
Duty station: Almaty, Kazakhstan
Deadline: Position open until filled

• Assist the Director of APA in developing and achieving fundraising goals, strategies, plans and objectives for potential donors in Central Asia.
• Identify prospects and develop strategies to cultivate and solicit major gifts from corporations, and high net worth individuals in Kazakhstan.
• Prepare fundraising proposals and gift opportunities for solicitating donations from existing as well as new prospects.
• Identify and analyse information pertinent to the development of relationships with potential individual donors and corporations.
• Prepare and present fund raising status reports to University officials.
• Develop and administer recognition policies, and establish on-going dialogue and communication with existing and potential donors.
• Visit donors, donor organisations, and foundations throughout Kazakhstan to raise awareness of the University’s programmes, new initiatives, and achievements, with the objective of soliciting gifts. 
• Supervise and implement an effective programme of communication and stewardship for all donors and prospects.
• Organise events on campus and elsewhere to showcase key programmes and achievements of UCA, with the objective of creating awareness and seeking donor support.
• Plan and manage various campaigns and annual giving drives to achieve established fund raising targets and goals.
• Recruit, train, and oversee volunteers in various donor geographies, to ensure they become effective in donor research, cultivation, solicitation (where appropriate), and follow up.
• Establish systems for the effective tracking of fundraising drives, pledges, collections, acknowledgement of gifts, and timely collection of pledges.
• Cultivate relationships with Central Asian and international media to give UCA greater regional and global exposure.
• Provide strategic guidance to all entities and officers of the University on communications and marketing, media engagement, and donor event planning and management.
• Other duties as assigned by the Director of APA.

• Master’s degree, preferably in business, marketing, public relations, fundraising, government, or other germane fields. Relevant experience in lieu of a Master’s degree may be considered in exceptional cases.
• At least ten years of experience in the corporate, business, or marketing profession. Previous fundraising experience is desirable.
• The ability to motivate volunteers to engage with potential donors, and ensure effective follow up.
• Maturity and ability to work with senior persons including UCA’s management team. 
• Ability and stamina to travel regionally and internationally.
• Excellent interpersonal and communication skills.
• Fundraising and communications for an innovative institution like UCA requires the ability to think creatively, and a strong commitment to the mission and objectives of the University.
• Demonstrated record of establishing relationships and rapport with the media.
• Fluency in English, Kazakh, and Russian. Ability to speak in Kyrgyz and Tajik, an asset.

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Programme Assistant, Education Improvement Programme

Position: Programme Assistant, Education Improvement Programme
Department: School of Arts and Sciences
Duty station: Central Administration Office, Bishkek, Kyrgyz Republic
Deadline: Position open until filled

Deadline: October 12th 2018 or until the position is filled

In keeping with its mission the University is launching the Education Improvement Programme (EIP) to improve school education in the three Founding States of Tajikistan, Kyrgyzstan and Kazakhstan. It seeks to develop privileged relations with 20 schools, in each of the countries with the aim of  improving the quality of the learning outcomes so as to establish a steady-stream of well-prepared students for higher education, work and citizenship, and improve school education in the region in general. 

Summary of the Position

The Programme Assistant is responsible for a wide range of administrative and secretarial tasks, providing professional, efficient and hands-on support to the Head of the Educational Improvement Programme. The Programme Assistant should have a high attention to detail along with excellent organisational, communication and presentation skills. The Programme Assistant also needs to show initiative, be flexible, and be able to work autonomously in a demanding work environment. 

Main Duties and Responsibilities 

• Provide general administrative and clerical support in the following areas:
• Organise and schedule appointments and manage various calendars;
• Oversee travel and accommodation arrangements and submit and reconcile expense reports;
• Develop and maintain a filing system;
• Assist in the preparation of regularly scheduled reports;
• Draft, edit and compile documents and spreadsheets;
• Plan for meetings, take detailed minutes and provide meeting minutes in a timely manner;
• Assist in organising and making all necessary arrangements for events/conferences.

Develop and maintain databases: 

• Work with database software to store, organise and manage data as per user objectives and requirements;
• Keep databases up to date;
• Liaise with IT and other technical staff to manage database security/integrity, backup procedures, disaster recovery plans, archiving data.

Provide Translation Services: 

• Translate letters, documents and other materials from Russian and the national language to English;
• Write letters, document and other materials in Russian and the national language translating the same from English.

Required Qualifications and Experience 

• A Bachelor’s degree;
• At least 2 years job related experience in a similar role, preferably in an international organisation with demonstrated ability to work in a multi-cultural environment, and establish harmonious and effective working relationships both within and outside the organisation.
• Knowledge of office management systems and procedures;
• Proficiency in MS Office (Microsoft Word, Excel, Outlook, Power Point);
• Excellent time management skills and the ability to prioritise work;
• Strong organisational skills with the ability to multi-task;
• Excellent written and verbal communication skills;
• Good interpersonal skills and ability to work as member of a team;
• Ability to work independently and under pressure;
• A high level of energy, enthusiasm, initiative, motivation and commitment;
• Familiarity with computer operating systems and database technology (design, software and structure);
• Ability to handle sensitive information, using discretion and confidentiality;
• Fluent in English and Russian as well as the duty station country’s national language.

Reporting Relationship 

• The position reports to the Head, Education Improvement Programme.
• The position will actively engage with other members of UCA to enhance a culture of collaboration and professional networking.

The job description is subject to change.

Candidates from the founding countries of UCA i.e Tajikistan, Kyrgyz Republic and Kazakhstan are encouraged to apply for the position.

How to Apply
Please send a cover letter, CV, and contact information for three references to hr.recruitment@ucentralasia.org by October 12th 2018 or until the position is filled. Applications will be reviewed on rolling basis. As your application e-mail subject, please write: “Programme Assistant, EIP”. 

Only shortlisted candidates will be contacted.

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Administrative Assistant/Receptionist

Position: Administrative Assistant/Receptionist
Department: School of Professional and Continuing Education (SPCE)
Duty station: Tekeli, Kazakhstan
Deadline: Position open until filled

Deadline: October 12th, or until position is filled.

UCA is seeking Administrative Assistant / Receptionist, who will be responsible for providing organisational and technical support to the SPCE office. We are looking for qualified candidates located in Tekeli. 

Main Duties and Responsibilities 

• Receiving telephone calls and visitors; forwarding (upon need) to the recipient;
• Maintaining records management: receiving, registering, sending of outgoing / incoming documents; sorting mail, preparing forms, writing letters;
• Sending and receiving faxes;
• Supporting management in organization of events;
• Maintains a database of contact information of employees (staff directory), local organizations, educational institutions and government agencies;
• Maintains a database of contact information of employees (staff directory), local organizations, educational institutions and government agencies;
• Coordinating of the work schedule of office drivers;
• Disseminating instructions and information among the staff (internal mailing); and
• Carrying out other assignments related to the job.

Required Qualifications and Experience 

• University degree;
• 1 year minimum in a position of office receptionist;
• Excellent knowledge of Kazakh, Russian and English languages;
• Knowledge of computer (Word, Excel, Internet, Outlook);
• Attentiveness, ability to work under stress, good knowledge of business communication and etiquette, accuracy;
• Flexible, punctual.

How to Apply

Please send a cover letter, CV, and a list of three references (including their complete contact details) to hr.recruitment@ucentralasia.org by October 12th 2018 or until position is filled. As your application e-mail subject, please write: “Administrative Assistant/Receptionist”.

Only shortlisted candidates will be contacted.

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Cashier (2 positions)

Position: Cashier (2 positions)
Department: School of Professional and Continuing Education (SPCE)
Duty station: Dushanbe, Tajikistan
Deadline: Position open until filled

• Streamline the record keeping for all the transactions in regard to fee collection in UCA and prepare accurate and timely financial report on a monthly basis;
• Maintains accounting records of all cash, bank checks and related transactions with the strict observance of appropriate rules to ensure their safety; 
• Conducts bank transfers and currency conversion;
• Maintains the cashbook in accordance with the debit and credit accounts;
• Performs and keeps track of the approved payments;
• Prepares vouchers and other payment documents;
• Performs regular cash counts and reconciliation;
• Registration of financial documents;
• Assisting the accountant on general finance issues as needed.
• Other tasks assigned by the manager.

• Higher education in a related field;
• Minimum 1 year experience in finance; 
• Fluency in English and national;
• Ability to work with MS Office applications, Internet, Email.

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Administrative Assistant

Position: Administrative Assistant
Department: Administration, Operations
Duty station: Bishkek, Kyrgyz Republic
Deadline: Position open until filled

• Assist staff with arranging appointments, meetings, and logistics arrangements; 
• Keep the office managers informed of public inquiries, perceptions, and satisfaction with CAO;
• Conduct office-work with documentation, office supplies.
• Assist with office maintenance
• Preparing the release of payments and other financial documentation; 
• Collecting payments and other transactions from the customers and maintaining the records pertaining to their travelling
• Monthly checking the fixed assets and put new tags, if it’s needed;
• Timely bills collecting for land line phones, Internet, fuel and other office utilities;
• Responding to phone calls
• Assisting in transportation arrangements in/out of country 
• Prepare various letters to Ministries and other institutions;
• Replace Admin staff when it necessary;
• Other tasks relevant to the core responsibilities and duties of this position, as assigned by the supervisor.

• Higher education in relevant fields;
• At least two years of hands on administrative support experience or relevant fields;
• Knowledge of Kyrgyz, Russian and English languages;
• Working knowledge of MS Office suite, MS Excel and MS Outlook, internet and email ware;
• Excellent communication skills – written and verbal; 
• Accuracy and attention to detail;
• Demonstrate a high level of energy, enthusiasm, initiative, flexibility, motivation and commitment;
• Ability to handle multiple tasks simultaneously in a fast-paced environment, set priorities, and work independently and in a team environment;
• Professional oral and written communication skills;
• Ability to identify and resolve problems in a timely manner, strong attention to detail;
• Good knowledge of travel operations;
• Proven ability to write clear reports;